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Mandatory Implementation & Governance Protocol

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Explainer Video: Implementation Governance Protocol

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This explainer video is about the new Hagibis Implementation Governance Protocol, effective March 1, 2026. Designed to eliminate project delays caused by "process paralysis," the video outlines how to shift the project's focus from theoretical internal debates to actual technical execution and system usage.

The video details the strict differentiation between in-scope technical implementation and billable strategic consulting

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1. 1 / 10 Under the Stage 1 (Discovery & Design) phase, which condition must be met for process definition meetings to be covered by the initial 30% milestone payment?
The meeting must involve at least 2 Hagibis team members to make it official. The meeting must focus on technical implementation and scope appropriate. The meeting must include an Account Manager and a Change Control Form.
2. Which of the following activities is specifically categorized as out-of-scope consulting according to the Mandatory Protocol?
Data migration technical support Organizational design sessions Process to System Mapping
3. Starting March 1, 2026, what is the recurring cost of the Mandatory Protocol and Governance Fee?
Php10,000 per week per department Php5,000 per meeting attended Php2,500 per week per train
4. According to the 'Clock Stops' policy, what should a Hagibis team member do if a meeting unexpectedly shifts into an internal client debate?
Stay to mediate the conflict and document it on the Change Control Form. Wait for the client to resume their technical discussion/ Polite excuse themselves out of the meeting and notify the Account Manager.
5. What is the standard hourly rate for out-of-scope consulting?
Php5,000 per hour Php2,500/Php5000 per hour depending on the role Zero
6. Which document is required if the client needs ongoing facilitation or consulting from the Hagibis team?
Change Control Form Milestone Acceptance Certificate Technical Feasibility Report
7. What is the minimum billing duration for an out-of-scope meeting as specified in the 'Mandatory Protocol' section of the document?
1 hour 2 hour 15 minutes
8. Who must provide pre-approval before a Hagibis team member attends an out-of-scope meeting?
Account Manager Odoo Administrator Client Project Sponsor
9. When are invoices for out-of-scope consulting typically issued?
Within 1 day of the following month Within 5 days after meeting date Immediately after implementation
10. What is the primary rationale provided for charging separately for process definition facilitation?
It is a penalty fee to discourage internal debates. It helps cover Odoo licensing fees It is valuable consulting work that exists outside of technical implementation.

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